Sierra
Division
National
Model Railroad Association
Constitution
Article One Name
The
name of the organization shall be Sierra Division, Division 5, Pacific Coast
Region (PCR), and National Model Railroad Association (NMRA).
Article Two Purpose
The
Purpose of the organization shall be to support the objectives and goals of the
National Model Railroad Association (NMRA) and the Pacific Coast Region (PCR).
Article Three Membership
Any
person whose membership in the Pacific Coast Region (PCR) and the National Model
Railroad Association (NMRA) is in good standing and who currently resides within
the boundaries of the Sierra Division as described in the By-Laws of the Pacific
Coast Region (PCR) shall automatically be a member of the organization
Article Four Officers
The Officers of the Sierra Division shall consist
of a Superintendent, a Chief Clerk, a Paymaster and a Director.
Additional Officers may be provided as needed.
The term of office shall be two (2) years
Superintendent
The
Superintendent shall be responsible for the conducting of a quarterly meeting of
the Division Members and a yearly meeting of the Board of Operations.
The Superintendent shall be responsible for the appointment and conduct
of the Chairpersons described in the By-Laws and others which may be required as
the need arises.
The Superintendent shall make every effort to
attend the Superintendents Meeting normally conducted by the Pacific Coast
Region President at the annual convention of the Pacific Coast Region.
Chief Clerk
The
Chief Clerk shall be responsible for the proper recording of the proceedings of
every meeting of the membership and the Board of Operations.
The Chief Clerk shall maintain these records in an organized and safe
manner and shall make them available to any member upon request
Paymaster
The
Paymaster shall be responsible for the maintenance of accurate records of the
financial transactions of the Division
Division
Director The Sierra Division Director shall be the Divisions
representative on the Board of Directors of the Pacific Coast Region.
The Division shall determine a slate of candidates according to the
method described in the By-Laws of the Sierra Division for use by the Pacific
Coast Region in its biannual election of Directors.
The actual election shall be administered by the
Article Five Meetings
A. Regular
meetings Regular meetings of the Sierra Division shall be held on a flexible
schedule that conforms to our annual membership dinner / banquet and our annual
fund raising event, International Railfair.
Other times for meets will be determined at the final Meet of the year
for the following year, with all attempts made to accommodate the most members
as to locations and venues and dates.
The
locations and times shall be distributed throughout the area covered by the
Sierra Division in a manner best suited to the needs of the membership.
The locations and times shall be distributed throughout the area covered
by the Sierra Division, via The Short Line newsletter,
the official publication of the Sierra Division.
B.
Special meetings - A Special Meeting may be called by the Superintendent
at any time providing that a notice to the membership is made at least two (2)
weeks prior to the date of the Special meeting.
C.
Board of Operations Meeting -
The Board of Operations meeting shall be held at least one (1) time
during the year. The locations and times shall be distributed throughout the
area covered by the Sierra Division, via The Short Line
newsletter, the official publication of the Sierra Division." The date and time to be determined by
the members of the board as necessary and not to conflict with any other Sierra
Division activity or any activity of an adjoining (Division/Area) with the
preferred time for the meeting being late Fall or early Winter. The purpose of
this meeting would be to address any Division problems and to plan Division
activities.
Article Six Quorum
A quorum at
any regularly scheduled meeting shall consist of at least 15 members in good
standing in the Division at the time of the meeting and shall include at least
one officer.
Article Seven By-Laws
The Sierra
Division shall adopt and maintain By-Laws to govern the transaction of business
for the Division. These
By-Laws shall be binding to the same degree as provisions of this Constitution.
The By-Laws shall be reviewed by the By-Laws committee of the Pacific
Coast Region at least once every four (4) years for conformance.
If inconsistencies are noted, the Division shall make every effort to
correct the inconsistencies at the next regularly scheduled membership meeting.
Article
Eight Amendments
A,
Constitution The Constitution of the Sierra Division may be amended at any
time by a minimum two-thirds vote of the membership in good standing.
The vote may take place either at a regularly scheduled meeting, a
special meeting or by mail ballot
B, By-Laws
The By-Laws of the Sierra Division may be amended at any time by a majority
vote of the members in good standing either at a regularly scheduled meeting, a
special meeting or by mail ballot.
Article Nine Conflicts
In the
event conflicts arise between the Constitution and/or By-Laws of the Sierra
Division and those of either the Pacific Coast Region or the National Model
Railroad Association, the Constitution and/or By-Laws of the Sierra Division
shall be binding until the conflict is successfully resolved.